Office & Personal Assistant to the CEOOffice & Personal Assistant to the CEO

NJ Production is a leader in the event industry, creating unforgettable experiences on a global scale. From leadership forums and international conferences to high-end customer events, we work with the world's leading brands. We're looking for an exceptional Executive Office & Personal Assistant to become the trusted right hand of our CEO. This is much more than a traditional assistant role. You'll work closely with an entrepreneur managing multiple businesses, international projects and properties. Your mission is to create structure, anticipate needs, solve problems, and make sure both business and personal priorities run smoothly. No two days are the same, and that's exactly what makes this role exciting. Executive & Personal Assistance Manage the CEO's calendar, meetings, travel arrangements, and daily priorities. Coordinate both business and personal commitments across multiple companies, properties and projects. Follow up on action points, deadlines, and ongoing initiatives. Handle confidential matters with professionalism and discretion. Provide hands-on support whenever needed, helping simplify a busy and fast-moving workday. Office Management Keep our office running smoothly and efficiently. Create a welcoming, organized, and positive workplace. Coordinate office supplies, equipment, and day-to-day operations. Support the planning of internal meetings, team events, and company activities. Property Management Coordinate the day-to-day administration of residential and investment properties. Communicate with tenants, property managers, maintenance providers, cleaners, insurance companies, and other service partners. Coordinate maintenance, repairs, and renovations. Manage contracts, documentation, invoices, and property-related administration. Support rental operations and ensure properties are maintained to a high standard. Business Administration Prepare presentations, reports, and meeting materials. Manage correspondence and maintain documents and databases. Support internal communication and administrative processes. Help coordinate projects and ensure smooth execution across different business areas. Vendor & Relationship Management Coordinate with suppliers, service providers, and business partners. Maintain strong relationships and ensure excellent service quality. Support purchasing, logistics, and practical arrangements when needed. Communications & Special Projects Assist with internal communications and presentations. Support light marketing and social media tasks when needed. Take ownership of special projects and help bring new ideas to life. Love creating order from complexity. Naturally take ownership and enjoy making things happen. Thrive in a fast-paced environment where every day is different. Are proactive, solution-oriented, and always one step ahead. Have excellent organizational skills and exceptional attention to detail. Communicate confidently in English. Estonian and Finnish are strong advantages. Are highly trustworthy and understand the importance of confidentiality. Are comfortable using Microsoft Office, Google Workspace, and modern digital tools. Have previous experience as an Executive Assistant, Personal Assistant, Office Manager, Project Coordinator, or in a similar role. Hold a valid driver's license. NJ Production is an international event agency where creativity, professionalism, and people are at the heart of everything we do. We work across Europe and beyond, delivering events that bring together leaders, customers, and teams from around the world. As our Executive Office & Personal Assistant, you'll work directly alongside our CEO and gain a unique insight into entrepreneurship, international business, events, and property management. You'll become a trusted partner whose work truly makes a difference every single day. In return, we offer a competitive salary, opportunities to grow with the business, international exposure, and a supportive team that enjoys celebrating successes together. If you're looking for a role with responsibility, variety, and the opportunity to work closely with an ambitious entrepreneur, we'd love to hear from you.